Wedding Planner

How Do You Plan a Wedding During Pandemic?

We can all relate to the sense of being completely swamped by the sheer volume of information available on the topic of covid weddings. In particular, the global coronavirus epidemic is having an impact on engaged couples. Too busy with life to really plan your wedding in detail?

Have someone else do it for you and check out our list of Wedding Planners in Melbourne to help take the stress away.

Excuse the cliché, but these couples are dealing with unprecedented difficulties. Our goal is to alleviate some of the burdens associated with organising a wedding so you can focus on making it a memorable, heartfelt occasion for you and your loved ones. Although we can't wave a wand and make all the extra problems disappear, we do have some suggestions for how to have a successful covid wedding. Alright, let's take a breath and start.

Precautions Taken During COVID-19

We're pros at weddings, not diagnoses. We advise consulting the World Health Organization's (WHO) website for updates on how to keep safe and prevent the spread of COVID-19. Visit the WHO's COVID-19 myth-buster page to stay up-to-date and steer clear of false information.

The Coronavirus Outbreak Has You Wondering How to Proceed With Your Wedding Plans

The issue on everyone's mind right now is, what happens next? It's embarrassing to offer guidance in this day and age, but we're happy to do so.

Regrettably, we are still deep in the midst of a pandemic. There will be a significant number of smaller, more intimate weddings in 2021. Since we can't see into the future, we should trust our instincts and play it safe for the time being. Change the date or your strategy if you can't imagine being comfortable with a hundred guests in your garden in June. We should expect much of the same than in 2020 until immunizations are widely spread.

After a Few Months of Wedding Preparation:

Let's say you set aside most of the year 2020 to organise your wedding. If not for the wedding itself, then at least for the bridal shower, engagement party ,and bachelorette party, you may have have dates chosen and providers booked.

In that scenario, continue your wedding preparations by doing the following actions:

  • If the wedding is on the shorter side, contact your service providers. You may need to rearrange your wedding if it is scheduled to take place in the next couple of months. Communicate with your suppliers to discuss the situation and your available solutions. Any deliveries relevant to the wedding (such as decorations or gifts for the bridal party) should be delayed to ensure timely delivery.
  • Getting in touch with your wedding vendors is a good idea even if your big day is still months away. Don't take it personally if your wedding vendor takes some time to react; they're probably dealing with a lot of cancellation and postponement requests right now. Have patience!
  • Keep up the planning and be open to change. There's no reason to stop wedding preparations if you've already gotten this far. Be prepared to be adaptable and patient while you plan, and keep in mind that the present environment may affect the planning (for instance, longer response times from vendors).

If You’ve Only Begun Thinking About Your Wedding in the Past Few of Weeks:

Let's say you've just begun wedding preparations; good news: there's no need to halt now! Still, there's a few things to keep in mind as you move forwards with your plans:

  • There could be a delay in responses from vendors and reduced availability. Due to the recent uptick in wedding cancellations, you may experience longer than typical response times from some vendors. Also, it's possible that vendors will be less available than normal if those couples postpone their weddings. The more time and flexibility you have with your wedding date, the more vendors you'll be able to book.
  • Your wedding preparations may be disrupted because many non-essential companies are closed. All but essential businesses have been told to close in many municipalities and states. Let's say you were interested in visiting a wedding location, having a tasting at a nearby restaurant, or shopping for wedding attire. It will have to wait till things return to normal and shops can open their doors.
  • We recommend you think about extending your engagement. No one knows how long this coronavirus pandemic, and the isolation and travel restrictions it has prompted due to COVID-19, will persist. If you wish to err on the side of caution (and haven't already engaged a wedding venue or wedding providers), you might want to extend your engagement and move your wedding date to a later time than you had originally planned. The likelihood that the coronavirus epidemic will be under hand by the time the wedding day arrives increases with the amount of time you allow yourself to organise.

For Those Who Have Recently Become Engaged but Have Yet to Begin Their Wedding Preparations:

If you recently got engaged, you’re likely excited to start arranging your wedding. And there’s no reasons you can’t be started shortly now. Your approach may need some tweaking.

If you're just getting started on your wedding preparations, here are some points to keep in mind:

  • Get started with the big picture. It may be difficult to secure reliable vendors or a permanent premises at this time. Now is a wonderful time to concentrate on the dream you have for your wedding. How did you decide on the hues for the big day? How would you describe the food you'd like to serve? Can you describe the environments that interest you? Pinterest is a great place to start your search for ideas. Your wedding vision can be crafted on your own time and in the comfort of home. Considering the state of affairs, it's the best option for wedding preparations.
  • Don't set anything in stone (at least not anything in appearance) too soon. Since social isolation and travel limitations are at their highest, it's unlikely that you'll be able to have a big party to mark your engagement. Engagment parties should be postponed for at least three months if possible. Alternately, if you're impatient to start the party, you can plan a virtual wedding party and invite everyone to participate even if they can't physically be there.

Love, like the planet, keeps on going no matter what happens. With that in mind, we've put up some suggestions on how to handle planning in the face of current economic uncertainty, including some techniques and budgetary advice.

  • Multiplying by two, three, or four You should double-check all of your agreements. This is crucial in the current craziness since every contract has a "what if" clause somewhere. Realize that you have done nothing to cause this pandemic and so are not responsible for compensating anyone for cancellations or schedule adjustments. Get a contract extension or an affidavit with vendors and/or your venue and ask for a condition that revolves all around current circumstances when postponing.
  • Follow your instincts. Change your wedding plans if you are anxious about holding a big event in 2021 or if you find that you no longer want a lot of people to attend. Put everyone at ease while yet having the perfect wedding day. Sure, that could work!
  • Reduce the number of invitees by starting with a "A" list or "B" list and going down from there. Consider having your wedding in your own garden or another outside location. With the help of reliable vendors, you can pull off a beautiful ceremony and reception.
  • Confirm. Move your tables six feet away, stock up on hand sanitizer and label the dispenser with a cute acrylic sign, rent a large dance floor so that guests can maintain their social distance while moving around, stock up on colourful masks and display them next to the new sign, etc. If the weather is nice, see if you can have your event outside under a beautiful sailcloth tent.

For the 2020s-Minded Pair

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For the Couples of the Year 2021 Please Hurry Up With the Planning!

Decide

Don't forget that many couples who had planned their weddings for 2020 were forced to move them to 2021, thus you'll have fewer options for you to pick from when it comes to vendors. Their schedules must be crazy busy. The contracts should be signed and the deposits paid immediately. That's one less thing to worry about. It's important to be adaptable if you want to get married; a Friday marriage is no longer seen as a cheap way out or looked upon, so if that's the only day that works for you, go for it!

Take the Time to Read the Fine Print

Since the full weight of COVID has been felt, contracts are continuously shifting. There may be additional costs you weren't aware of, so read all the fine print before signing anything. Having reliable service providers on your side is essential while organising a wedding in the midst of a pandemic. If you feel uneasy about any part of the contracts, perhaps they aren't your best option. Keep looking!

Consult an Expert

As future lawyers, wedding planners have reviewed thousands of contracts. If you need assistance or a second view from an objective source, don't hesitate to see a professional. If something like this were to happen again, you would be wise to have a consultant or an attorney review all of the relevant paperwork.

Just-Engaged Couples Who Haven’t Yet Begun Their Wedding Preparations

The newly engaged pair has our warmest congratulations. Now comes the enjoyable part!

Have Patience

We often tell the brides-to-be that they need to make the most of their engagement because it passes by so quickly. Given the current state of affairs, it's probably best to set the date sometime around 2022. You'll spend less time preparing but more time actively engaging. There's a good chance that 2021 will already be booked up, so it might be best to pick a date that's a little farther down the road to be on the safe side.

Make Your Choice of Location Now

Wedding venues are being booked up quickly, so if you want to have your dream wedding, you should book the location ASAP. Remember, read the contract cover to cover.

Are You Able to Take Full Advantage of Your Suppliers Right Now?

It's the perfect time to bargain with providers and venues for a small wedding if you're not into all the flash and glamour. You may choose a date right now, have a lovely wedding at a more affordable price, and bypass all the waiting if you want to. If you're willing to have an open mind, you might be making the best choice of your life by going with this idea.

Tips for All Couples Planning—at Any Stage

Here are some things to keep in mind at any stage of the wedding-planning process so that the big day goes off without a hitch. Check out our ultimate list of Wedding Planners in Melbourne to help you organise a stress-free wedding.

Keep Calm

Due to the high degree of ambiguity around the coronavirus, it is natural to be stressed and worried about its potential effects on your wedding. And you have every right to feel that way; it's entirely understandable. Try not to worry too much; even though the future seems cloudy, it will clear up and you will have the wedding of your dreams. However, it's possible that it's a bit further down the road than you had imagined.

Show Some Empathy

Everyone is struggling right now. Be kind to everyone involved, whether it's yourself (if, for example, you're feeling down because you had to postpone your wedding date or alter your bridal planning process), your spouse, or your wedding providers.

Be Flexible

The less rigid you are about specifics at this time, some less stressful wedding preparations will be. Things are constantly shifting and developing, so it's best to follow the flow and make any necessary adjustments to your plans as you go along.

Collaborate With Like-Minded People

It's natural that you're feeling a range of emotions as a result of all that's happening and how it's influencing your wedding and the preparations for it. You don't have to bear the weight of those emotions by yourself. During the coronavirus season, it can be comforting to find a group of other couples who are also preparing for their wedding. In addition, it's a fantastic chance to gain fresh perspectives on how to handle the wedding preparations in light of the unusual conditions.

Feeling Sad Is Acceptable

We didn't need a worldwide flu epidemic to add stress to the already arduous process of wedding planning. If you have to delay or even cancel your wedding, it's normal to feel some loss over the initial arrangements. You spent a lot of time, energy, and email space planning for the day you hoped was coming soon. Understanding that you can't change the circumstance won't stop you from experiencing disappointment or frustration. As you weigh your options, count on your loved ones, wedding party, and spouse for support.

Setting a Different Wedding Date

Let's get down to business now that you've had time to mourn the loss of your planned wedding date. To begin, pick a new date. Before picking a new wedding date, you and your fiancé should consult with:

  • They are your suppliers. As quickly as possible, contact your suppliers. Many venues and service providers are already booked up for Saturdays, so if you have your heart set on getting married during a particular month or seasons, you might have to be flexible on the day of the week you actually do it. Because of the potential influence on the seasons of florals and foods, you should contact your suppliers as as quickly as possible to explore your options in light of the date change.
  • Guests at the wedding. Consult with your bridal party as you select a new date once you've learned of the availability of your providers, as well as any adjustments you'll be making to the wedding's colour scheme or overall aesthetic.
  • If there are any mandatory attendees. Remember that your guests' comfort levels may vary as you strive to reduce the guest list. Try not to take cancellations of guests too personally.

How to Inform Guests of Rescheduled Dates and New Locations

Wedding Planner

When it becomes clear that you'll need to cancel or reschedule your event, you can inform your guests by sending them Change the Date cards. Your guests will need to know your new wedding plans or at least that your arrangements have altered and they should stay tuned for more information.

You should put the wedding website's URL on your Save the Date cards, but if you don't already have one, now is a good time to create one so you can keep guests informed as events unfold. One of the many benefits of having a wedding website is the ability to send out mass emails to all of your guests at once.

Tips for Dealing With Contracts and Vendors

The first thing you should do when handling your suppliers is to review the contracts between the two of you. It is important to read the tiny print because each seller has various policies on postponing or cancelling. In the event that you need to cancel your event, the fees associated with doing so may be mitigated if you are able to reschedule it.

If it's at all possible, we advise putting off the wedding. If you decide to call off the wedding before it even happens, you may lose the money you've already put down. Because of the gravity of the situation, some providers waive their normal price for changing the date, but keep in mind that rescheduling to a period of time beyond the original fiscal year may result in additional charges.

Suppliers for Weddings Are Typically Independent Startups

Remember that many of the businesses involved in weddings are themselves small businesses that have been hit hard by the COVID-19 virus. The majority of service providers are accommodating, and will often issue credits that can be used on a new date or used to another service (such as a picture shoot or flower delivery).

When contacting your suppliers, be sure to ask them the following questions:

Immediately Begin Talking About Potential New Dates

Don't feel pressured into making a call until you know if your prefered providers and location are available. Determine if your wedding deposit and other payments are refundable in the event of a postponement.

Inquire Regarding Last Order Dates

Ask the florist, for instance, about the last day they can order flowers for your wedding. Wedding vendors will be accommodating, but there may be a cutoff date after which they will be entitled to compensation for expenses incurred.

Discourse Personnel Reduction Policies

If you decide to have fewer guests, have a smaller wedding, or elope and postpone the reception, you may want to know if this would result in any additional costs.

Inquire About the Indemnification Provision

If the government or a local authority prohibits a social gathering, the indemnification provision will take into effect, and the event will be postponed or cancelled as a result. Their own team's disease is covered as well. It's reasonable to enquire about backup plans in the event that they become unwell and are unable to meet their commitments. If your date becomes sick, they probably belong to a larger network and can suggest someone else for you to see.

How About Other Potential Wedding Choices?

Getting married in haste is a bad idea; elope now if you haven't already! Changing your wedding to an elopement can let you have the ceremony you've always dreamed of without putting your loved ones in danger.

Couples all across the world are moving their nuptials online, either by livestreaming the ceremony or by inviting guests to a digital reception via videoconferencing tools like Zoom or Google Hangouts. Champagne may be poured, toasts can be made, and a dance party can be held in the comfort of one's own home, all to the tune of the perfect wedding reception soundtrack.

It's important to keep in mind that a wedding reception can be held whenever it's safe to do so, so don't let the prospect of an elopement deter you. Your vendor deposits and payments are usually transferrable to a later reception if you're planning to use the same services for both events. Looking for the Top Wedding Planner in Melbourne? Look no further and check out our ultimate list of Wedding Planners here.

Conclusion

Couples planning to be married are feeling the effects of the worldwide coronavirus outbreak. Our intention is to help make wedding planning a little less stressful. For the most up-to-date information on how to stay safe and stop the spread of COVID-19, please visit the World Health Organization's (WHO) website. There's no need to halt your wedding planning just because you've gotten started. Recent vendor cancellations have caused a backlog in answers and restricted availability.

If your supplier is slow to respond, keep in mind that they are undoubtedly swamped with requests to reschedule or cancel. Finding dependable suppliers or a permanent location may seem challenging at the moment. Don't put anything (at least not the appearance of something) in stone too quickly. It's unlikely that you'll be able to have a big party to celebrate your engagement because social isolation and travel restrictions are at their worst. We urge the 2021 couples to hasten their wedding preparations.

Start with a "A" list or "B" list to narrow down the guest list. Your wedding would look beautiful in a garden or other outdoor setting. You should read the fine print before signing anything. Newly engaged couples that have not started their wedding planning. Venues are filling up fast, so be sure to reserve yours right now.

If you want a small, low-key wedding and aren't into the glitz and glamour, now is the time to book your services and location. Do your best to treat yourself (if you're feeling unhappy because you have to postpone your wedding date or adjust your bridal planning process) and your partner and wedding vendors with kindness. It's natural to feel regret about the way things were set up at first. Although knowing that you can't do anything about the situation, it won't prevent you from feeling disappointed or frustrated. After learning the availability of your vendors, brides should discuss the new wedding date with their attendants, as well as any changes to the event's colour scheme or overall style. On the Save the Date cards, you should include the link to the wedding website.

Content Summary

  • In particular, the global coronavirus epidemic is having an impact on engaged couples.
  • Too busy with life to really plan your wedding in detail?
  • Our goal is to alleviate some of the burdens associated with organising a wedding so you can focus on making it a memorable, heartfelt occasion for you and your loved ones.
  • Getting in touch with your wedding vendors is a good idea even if your big day is still months away.
  • Have patience! Keep up the planning and be open to change.
  • The more time and flexibility you have with your wedding date, the more vendors you'll be able to book.
  • If you wish to err on the side of caution, you might want to extend your engagement and move your wedding date to a later time than you had originally planned.
  • If you're just getting started on your wedding preparations, here are some points to keep in mind: Get started with the big picture.
  • Now is a wonderful time to concentrate on the dream you have for your wedding.
  • Get a contract extension or an affidavit with vendors and/or your venue and ask for a condition that revolves all around current circumstances when postponing.
  • Reduce the number of invitees by starting with a "A" list or "B" list and going down from there.
  • Consider having your wedding in your own garden or another outside location.
  • With the help of reliable vendors, you can pull off a beautiful ceremony and reception.
  • If the weather is nice, see if you can have your event outside under a beautiful sailcloth tent.
  • Don't forget that many couples who had planned their weddings for 2020 were forced to move them to 2021, thus you'll have fewer options for you to pick from when it comes to vendors.
  • The contracts should be signed and the deposits paid immediately.
  • Having reliable service providers on your side is essential while organising a wedding in the midst of a pandemic.
  • If you feel uneasy about any part of the contracts, perhaps they aren't your best option.
  • If something like this were to happen again, you would be wise to have a consultant or an attorney review all of the relevant paperwork.
  • Wedding venues are being booked up quickly, so if you want to have your dream wedding, you should book the location ASAP.
  • Be kind to everyone involved, whether it's yourself, your spouse, or your wedding providers.
  • It's natural that you're feeling a range of emotions as a result of all that's happening and how it's influencing your wedding and the preparations for it.
  • Before picking a new wedding date, you and your fiancé should consult with: They are your suppliers.
  • When it becomes clear that you'll need to cancel or reschedule your event, you can inform your guests by sending them Change the Date cards.
  • You should put the wedding website's URL on your Save the Date cards, but if you don't already have one, now is a good time to create one so you can keep guests informed as events unfold.

FAQs About Wedding Planning

Planning a typical, local wedding with one year's notice is the accepted norm. The couple will have plenty of time to plan the wedding, including booking the venue, finding the vendors they need, shopping for the dress, and more.

Visualize Your Big Day in Your Thoughts

Since this is your big day, feel free to plan whatever wild and wonderful celebration you can imagine. As you begin to imagine the details of your ideal wedding—the colours, the setting—a fairytale, the beach, spring, rustic, etc.—it's only fitting that you keep a special notebook for the occasion. Don't let yourself forget the brilliant ideas you've had; write them down!

However, the venue should be the first thing you reserve. This can help you confirm crucial details, such as the date, the available capacity, and whether or not you are required to use only approved vendors.

A wedding planner is there to help with every step of the planning process. Their services include assisting the couple in creating a budget, locating and hiring vendors, planning the flow of the ceremony and reception, and managing the event itself. In most cases, a wedding planner will handle every aspect of the event.

More over half of engaged couples used some form of debt financing, such as credit cards or loans from a bank, to pay for their nuptials, while 16% borrowed the money directly from a friend or relative.

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