How To Find The Best Corporate Transportation?

If you're deep in planning your big day, the transport arrangements will have crossed your mind. From royal carriages to hot-air balloons, there are so many options available for wedding transportation that it can be overwhelming to decide on the one that best suits you. But, with a little research and careful consideration, you'll find something special – because this task needs to go off without a hitch! 

Plan Ahead Of Time

You should plan your corporate transportation days or weeks ahead of time whenever possible. It allows the transportation company to ensure they have the assets available and ready when you need them. It also helps to ensure that you remember to request transportation. It is better than remembering to arrange transportation with your coworkers involved.

Planning also means making a list of all of your various needs. Before making the reservation with a corporate transportation company, you are going to want to know the following things:

• Several people, you want to transport.
• Number of vehicles you want
• Type of vehicle(s) you want to transport your group.
• The exact, or close to exact, locations you will be transported from and to.

Specify What You Need

Executive ground transportation companies (also known as limousine companies) often have a variety of vehicles. Most don't own actual limousines anymore and instead own various luxury vehicles. When you contact an executive ground transportation company, specify what you need. Don't only tell them the number of passengers you want to transport, the type of vehicle you want, and anything else you may need.

While a good limo company will ask you questions to determine your needs, you don't want an accident, so specify your needs.

Feel Free To Ask Questions

All businesses should be ready to answer questions. It is part of operating. If you have any questions at all about your executive ground transportation needs or services, ask them. That way, you will get everything you need and be able to plan for things that the company cannot help you with. 

Ask If They Sub-Contract

Because of how busy many companies are, a lot of corporate transportation companies subcontract to other companies or third-party drivers. You want to ask if the company you are arranging with sub-contracts. Sub-contractors can leave you without insurance or liability coverage. If the company sub-contracts, ensure that their sub-contractors are covered by the insurance too.

Ask About The Price

If the price is something that you are concerned about, ask the company how much it will cost before you make the reservation. If the company has variable charges based on time and distance travelled, they should be able to give you a rough estimate based on their past trips to close areas. 

Call To Confirm

Within 24 hours of your travel, calling and confirming your transportation plans with the ground transportation company is always a good idea. It will remind you of your reservation and your exact plans. During the confirmation call, you will also confirm that everything is set to go off without a hitch. Most executive ground transportation companies will call to confirm your reservation the day before your booking.

Enjoy Yourself

Part of taking executive ground transportation is that you don't have to worry about flagging a cab or the rough ride of a traditional cab. Spend your time relaxing. You can also use the ride to brush up on a presentation, review numbers, or study. The point is that once your limousine company arrives, you can stop stressing and prepare yourself.

Desired Vehicles

First and foremost, you want to decide what kind of vehicle(s) will work best for you. 

Are you seeking a specialty vehicle for your company executives or a wedding party? Do you need something large for your church outing or small to get to the airport?

Once decide, you can start researching online, on social media outlets, or even ask some of your friends and family.

Testimonies

You have an idea of what vehicle you need and have a couple of companies in mind. There are several things you need to look into before booking besides price. First, cheaper only sometimes equals better, especially in this case.

Checking out their Facebook or Google reviews is a great start to begin weeding out the bad ones. 

If they have comments such as "Hard to get a response." "Late for our pickup." "Vehicle was dirty." "Showed up in the wrong vehicle." These are red flags that you want to avoid trusting this service.

Call Them

Just picking up the phone and calling them can indicate how your service may go. Some companies do not even answer the phone. I can assure you that you want to avoid doing business with someone that doesn't even answer the phone.

If someone answers, see how they speak to you on the phone. Don't do business with them if they sound like you are a burden to them. On the other hand, if they treat you nicely and provide great customer service on the phone, put a check next to their name on your list.   

Insured & Dot Compliant

While you have them on the phone, you will want to ask if they are insured and if all their vehicles comply with the Department of Transportation. 

Most states require commercial vehicles to be DOT certified once a year to ensure they are safe for transporting passengers. 

If they are not, run away!

Years Of Service

See how long they have been in service. It can be a good indicator if they have been in service for several years. 

You will want someone experienced in this field but don't trust them blindly just on this notion since they have been in business for 20 years. 

Several businesses have been in business for a long time but need better service. Therefore, this tip must be used with the other tips to find a well-rounded service.

Reputation

Ask your friends, relatives, and social media community if they have ever used a certain company or have any recommendations. 

Please list the top companies and start looking into their services.

Attention To Detail

By this point, you have a short list of reputable companies you are interested in. When you communicate the details of your transportation needs, please pay attention to how detail oriented they are to your specific needs. 

The best transportation companies will include as many details in their quote/contract to ensure an excellent service. 

If it seems rather vague, you may need clarification from a service/driver about your expectations, causing frustrations and mistakes.

Finding The Best Executive Transportation

When you need executive transportation, finding the right limousine hire is essential. You have several factors in evaluating.

First, look at the fleet the company offers. You want several types of vehicles to choose from. Then, you can find one to accommodate the people and luggage you'll transport.

Experienced chauffeurs are also important. A quality executive travel company thoroughly screens their drivers. In addition, drivers undergo ongoing testing and training.

Finally, look at the company's track record and reputation. Online reviews or recommendations from colleagues can help you find the best service.

Using a top-tier company means you'll get all the benefits executive transport offers.

Put Yourself In The Shoes Of The Competition.

Tenders are competitive by definition. You're trying to make the best possible bid – and so are your competitors. Try to model their bids by observing their depots, work rules and other variables. Take the time to create a scenario that reflects the

competition's assets, methods and more, so you'll have an educated guess of what they are about to bid.

This process can provide a great starting point for creative scheduling and planning.

Optimise Relief Vehicles And Discover Relief Points

Optimising relief vehicles can prove very useful for your bid price. Drivers often need to be moved around to get to or from an assigned vehicle. It can be done by walking, taking the bus as a passenger or using a dedicated relief vehicle.

Today's planning and scheduling optimisation platforms identify sub-optimal points in relief vehicle schedules faster. As a result, they can offer better pairings of workpieces resulting in improved driver breaks, reduced deadheads and significantly better schedules.

Adding seats on busy lines, a dedicated relief driver, or the possibility to hop on a deadhead can make a tremendous schedule improvement.

In addition, just like you've looked for new mid-day depots, you should try to

discover new relief points. They should be central because they are easy to access and located in an area traversed by many routes. It can considerably improve your relief costs and efficiency and improve drivers' lives.

Consider Changing Your "Scheduling Habits."

Agencies and operators have been creating schedules for a while. Many scheduling decisions are the result of ingrained "habits". Some scheduling rules related to compliance and labour agreements need to be changed. Yet some rules can be changed – and should.

Rethinking scheduling practices by testing multiple scenarios with variations on specific preferences suggests that adding some flexibility – e.g. allowing for changeovers or adding relief trips that reduce split shifts, can lead to new savings.

Deciding which variations are right for the bid can give you more room to maneuver.

Remember The Driver's Happiness.

Driver satisfaction depends on the number of quality duties and rosters;

fewer short shifts, fewer split shifts, less interlining, and more breaks at preferred

locations etc.

Using new technology makes it easier for drivers to offer better work quality without hurting the bottom line. These new roster and duty optimisation capabilities help control overtime, fatigue, and burn-out and mitigate the risk of the driver shortage. Additionally, you can make the difference between a winning and a losing bid by just reducing overtime or guaranteed time.