How Important Is a Wedding Timeline

How Important Is a Wedding Timeline?

You've spent a lot of time and effort planning the specifics of your wedding day, including the vendors you'll be using, the flowers you'll have, and the overall aesthetic feel of the venue.

But how can you guarantee that on the big day, everyone will be on the same page?

Your party can easily go from a delightful occasion to a hectic one if any of these components knocks everything off course. For example, the caterer depends on the ceremony keeping on time so that they will have the dessert ready for cocktail hour.

To make sure everything goes properly on your wedding day, it's important to have a master list of tasks that can be accessed by everyone involved.

Need help planning your wedding? Check out our list of Wedding Event Planners here. 

For this reason, making a bridal day plan should be your first order of business.

FAQs About Wedding Planning

None of this is strictly necessary. It's possible to have a simple ceremony without one. But if it's a particularly complicated ceremony with lots going on, then it would be beneficial for you to have one printed. In some instances, the venue you're getting married in may require one.

34% of couples choose the wedding reception as the most important part of their wedding day. This is the largest spend in a couple's budget and most likely the first supplier they will book. Couples are continuing to opt for quality over quantity when it comes to their guests and their venue spend.

Etiquette states that a wedding ceremony shouldn't start more than 15 minutes after the time stated on the invitation, so guests should arrive well before the listed time to be in their seats when the music starts.

At the end of the day, a wedding planner will eliminate a lot of unnecessary stress so you truly enjoy your wedding day. All the pieces are organized and put together by our team. Going into your wedding day knowing your vision will come to life and you won't have to lift a finger is exactly what you should expect!

A wedding planner, he or she is charge of making sure everithing runs smoothly. However, it is also common for the MC or DJ to direct your guests on what to do next.

Having a Timeline Is Crucial

You need a wedding night timeline for a variety of reasons. To start, it ensures that your suppliers are ready for the following step in the process and can anticipate your needs.

Having a wedding day timetable ensures that everyone in the wedding party is on the same page and arrives on time and in the right place at the right time.

It ensures that your loved ones won't be left out of any of your memorable moments by keeping them apprised of your plans.

Lastly, a bridal day path to achieving the bride and groom to enjoy the special day without stressing over every detail from the beauty chair or the altar.

If you validate your wedding day timeline with your bridal team and distribute it to those who need it, your wedding day will go off without a hitch and you will be free of worry.

Everything about your marriage day will be well-planned and prepared for your enjoyment.

When Do We Need to Know This Because It Is So Vitally Important?

Your wedding providers would appreciate being provided with a detailed timeline so that they may better prepare for your big day.

It's not certain that everything will happen exactly as described here, but at least everyone will know what to expect.

Hiring a wedding or appointing someone else to oversee such details is a huge assistance when it comes to maintaining order and punctuality on the big day.

When Do You Anticipate Your Suppliers' Arrival?

Knowing when your suppliers will show up is crucial when creating a schedule.

Since the flowers will play such a significant role in the proceedings, you should plan accordingly and have them delivered well in advance of your photographer. This is useful for getting as many shots in advance as feasible.

We were wondering what time dinner will be served.

The catering company is up next; please let us know when dinner will be ready. Most of the activities at your reception hinge on this, and who doesn't get excited when the food is ready?

When will the Honoring take place?

The answer to this question will have a profound impact on nearly every facet of your wedding day, from the invites to the reception.

As photographers, we can't stress enough the importance of double-checking the sunset hours before deciding on a ceremony time.

This is especially important if you want your wedding photographs to be shot in the most flattering light possible, which is why hiring an ambient daylight photographer is so important.

If you want to know for sure when time of day your wedding will take place, we suggest looking up the sunset online.

Public Proclamations!

The DJ or band will benefit greatly from the use of timelines. By doing so, they can better predict when to make their next announcement.

The smooth running of the wedding festivities is only one benefit of hiring a professional DJ or band; the happy couple will also have a blast getting their groove on.

The timetable ensures that everyone involved remains on track.

Makeup, the very first look, dinner service, and toasts are just a few examples of the many wedding details that require careful planning and only the suppliers can provide.

Vendors often do this to ensure they provide you with valuable feedback.

It's possible that some of the specifics will have changed by the moment the wedding date arrives, even if you've already signed contracts with all of your vendors.

Let's say you decided nine months in advance that you wanted to add an extra hour to your reception but that the transportation service you had booked would not allow this. The transport service would be aware of the shift in timing and can make necessary adjustments.

Between two and four weeks prior to the event, send out a likely require to verify with all of the vendors. Then, schedule another meeting one week out from the ceremony.

How Important Is a Wedding Timeline

The Timeline Serves as a Master List of Contacts.

Your wedding day will involve the work of numerous different businesses, so it's useful if they can all find the information they need in one place.

Make it simple to get in touch with all the vendors and important wedding attendees by including their contact information (phone numbers and email addresses) on the agenda.

We'd like everyone here, not just the people you've been communicating with in advance, to be on the exact same page.

The timetable ensures that all responsibilities are well defined.

Wedding coordinators all agree that it is impossible to have too thorough of a schedule, since it is crucial to lay out the roles of each individual and their time commitments.

Every 5, 10, and minute of the day are planned out in my calendars. The most important details are communicated to the right people at the right time with the use of two versions of the wedding timeline: one with more specific details for the suppliers, and another with fewer items, for the bridal party and family.

In Scott's opinion, the bridal party is not required to know when the cakes would be delivered, but it is beneficial if they knew when it will be cut.

The Timeline is Useful for Avoiding Missteps.

Due to the interdependence of events, a great wedding planner will be able to make adjustments if something goes wrong with the timetable.

If a speech at the reception runs minutes longer than was intended, the caterer can be notified to hold the salads, for instance.

When the time allotted for hair and makeup takes longer than expected, the ceremony itself must be postponed.

There is a widespread lack of foresight regarding the potential consequences of this. Having a detailed timeline allows the wedding planner to communicate with the event's providers and make any necessary adjustments to ensure everything goes off without a hitch on the big day.

Because of the plan, the bride doesn't have to stress.

The bridesmaids or relatives will appreciate having a solid overview of the day's events thanks to the timeline.

Without it, you can expect to be bombarded with inquiries from curious onlookers all day long.

It is important to prepare for an event by collecting as much data as possible in advance.

In order to be ready for individuals who will be late, you should visit the venue and ask for the name and contact details of everyone you have not yet met who will be participating on the day, as well as the delivery schedule for welcoming bags, parking info, and peak traffic hours coming into to the city.

The wedding day will go more smoothly if guests don't have to bother the bride and groom with questions.

You should now realise the importance of a bridal day schedule. How do you make one? Let's speak about it!

Timeline Template for the Big Day

Simply said, your photographer and wedding planner or coordinator should be the first persons you consult when creating a timeline on your big day.

Your bridal day timeline should begin with the time of your ceremony and stretch outward from there, but your personal timeline should begin and end with when you and your spouse get up and go to bed on your wedding day.

You and your partner should map out the schedule for the day, including when everyone involved has to be ready, when guests should arrive, when the wedding party should be ready, when the ceremony will take place, and when the reception will begin. Vogue Ballroom is your ultimate Wedding Reception Venue to create your dream wedding.

Allow Extra Time to Arrive Late

You should schedule your time so that you may accomplish everything that interests you.

You can request whatever you like, such as a certain number of photos, some alone time with your spouse, a particular dance, or anything else!

Be sure to schedule enough wiggle room into your day in case you encounter any unexpected delays. Here are some things to consider when you put together the schedule for your big day:

  • Allow plenty of time for travel to and from any picture shoot venues.
  • Where will you be getting ready, and how far is it from the venue? When do your suppliers need to arrive? When where do you want your flowers delivered?
  • What time will your ceremony last?
  • how many people will be attending, what kind of pictures will be taken, and what will happen at the ceremony and reception, as well as any pre-ceremony events, such a wedding party brunch.

Guidelines Every Couple Should Follow on Their Wedding Day Timeline

How Important Is a Wedding Timeline

As You Plan Your Wedding, Keep In Mind the Specifics Involved.

You can't begin to construct your wedding day schedule unless you've made a number of important choices.

If you have the answers to these questions, you can get started on your wedding schedule.

  • Where, if anywhere, do you plan to get ready for the ceremony? (The hotel where you've booked a block of rooms for your guests, perhaps.)
  • Where do you get married and where do you have the reception? If so, be sure to include their travel time in your wedding schedule.
  • Do you plan on providing transportation for the wedding party and guests? If so, it may facilitate easier and faster travel.
  • Do you want to take photos before the wedding or do a "first look"? Or would you prefer to postpone the photo shoot until after the cocktail hour?
  • Do you have a prefered time of day (such as "magic hour," the last evening of sunlight well before sun sets) in mind for your first glance or wedding portraits?
  • When will your ceremony take place? You should talk to your minister about this. The typical wedding ceremony lasts about thirty minutes, although in accordance with religious customs, this could take considerably longer (for example, if you have an entire Catholic mass).
  • Do you want to have a cocktail hour before the ceremony or afterwards?
  • Is there going to be a special way to contact you?
  • Is there a time limit on the reception because of a noise ordinance or curfew at the location? If you need to wrap up your wedding reception by a certain hour, you'll have to work with a tighter timeframe.
  • Do you plan on having any special dances during your reception, such as the dad or mother-son dances, or the first dance between the bride and groom?
  • What is the planned toast count? Is a cake cutting in the plans?
  • What about the shoe game, the bouquet toss, and other dance floor traditions?
  • How long do your agreements with suppliers last for? For about how long will we need photographers (or a DJ/band/videographer) for your wedding?
  • Do you plan on having any sort of after-event parties? How will attendees get to the location(s) where these will take place?

Create an All-New Timeline for Your Wedding.

No two weddings are alike, therefore it's not a good idea to utilise a bridal timeline template word for word (though you can use them for inspiration).

Create a new plan, but base it on the ceremony's scheduled duration. Create a timeline of the events that will take place during and after the ceremony, such as getting ready, taking photos, having cocktails, and the first dance.

You can then start to plot your wedding day schedule accordingly. Catering your own wedding? Let us put you in touch with the Top Melbourne Wedding Caterers.

Get an early start. In the same vein as, Prim.

You can't start getting ready too early for your wedding because the day is getting long (but wonderful! ), especially if you want to take photos before the ceremony.

Assume the ceremony begins at 4 o'clock in the afternoon. For instance, you should start preparing at about 9 o'clock in the morning.

The fact that a bride can spend as much as 90 minutes (or even more!) on her hair and cosmetics means that getting ready for the big day so early isn't as crazy as it seems.

Even more time will be needed if your bridesmaid are also having their makeup and hair done by a professional.

It's likely that a full portrait session, including individual poses and group shots like families and couples, would take more than an hour.

If you want to take photos in a few various settings, you'll need additional time.

Thus, sure, getting the ball rolling on your wedding whole day early as possible is a terrific idea and one you probably won't be sorry (even if it means skipping out on the rehearsal dinner a bit early to get a little shuteye!).

Consult the Wedding Planners Today!

To assist you in making your "formal" wedding day timeline, wedding and venue event organizers are common go-to resources.

They have the experience and insight to help you organise your day so that your goals are achievable within the constraints of the moment.

Talk to your other suppliers and find out how much time they need for setup and preparation so you can plan them appropriately and give them enough time to execute their jobs.

Be Sure to Include Some Buffers.

Some little but essential items, like as having breakfast (super-important! ), signing the marriage licence, and so on, are easy to leave out of a wedding timetable.

Your wedding photographer or the event manager at the venue should be aware of these and help you work them into the timeline, but you should still leave plenty of wiggle room.

Remember to include in at least 15 minutes extra for travel time in case of traffic or other difficulties on the day of the ceremony or on the way to the reception. Have faith in your preparations; you won't regret it!

But It Doesn't Say So on the Invite

The temptation to indicate an earlier wedding start time on the invitation arises when hosts worry that their guests will be late. In conclusion, here is what we suggest: Defy the temptation!

If everyone shows up "on time," but the ceremony still doesn't start for 15 or 30 minutes (or longer, if you're behind schedule! ), you're going to have some very irritated guests.

Instead, add five to ten minutes to the scheduled wedding start time to allow guests to find their places.

You should also have ushers available to help latecomers find their seats after the wedding has begun.

Always Keep Your Photographers and Videographer in Mind

The hours that your photographers and videographer will spend documenting your big day are typically included in wedding photography packages.

You should budget for at least 8 hours of coverage if you desire your photographers to capture every moment of your wedding day, from the moment you and your bridal party begin getting ready until the last dance of the night at your reception.

Plan out the start and end times for photography and videography for your special day.

If you've only budgeted for eight hours, you'll have to prioritise whether or not you want your photographer to capture your preparations for the big day or the final sparkler send-off.

To ensure your photographer has enough time to capture those priceless moments of the happy couple as husband and wife, you can even create a fake send-off a hour or so beforehand your celebration.

You Shouldn't Make Them Wait Around While They Eat.

You shouldn't let your wedding guests wait too long (lest they feel hangry!) after cocktail hour before serving dinner.

If possible, dinner must be served no more than minutes after the ceremony ends. You, your caterer, and the venue can decide how the dinner will go, but you should still plan for the timing of the food, the speeches, and the dance.

Will there be time between classes for dancing? Or perhaps the food should be served in its entirety before the partying begins?

Get the Word Out About Your Wedding Day Schedule.

Everyone of your suppliers, including the caterer, photographers, photographer, Djs or band, ceremony music, hairdresser, make - up artist, and more, in addition to any VIPs (friends and relatives, bridal party, etc.), should get a copy of the wedding day timetable in a clear manner the week before the wedding.

That way, there will be no confusion about who needs to be there and when.

Send the timeline with your vendors through email seven to ten days before to the wedding, and have hard copies on hand.

Your wedding photographer or event organizer should be the "keepers of the timeline" on the big day to make sure everything stays on track, but you may also want to ask a member of your family or wedding party, like the maid of honour or best man, to help keep things on track and on time. Check out our list of Top Wedding Decorators to help you make your day as magical as it can be.


Everyone in the wedding party can stay on the same page and on time with a wedding day schedule. Your loved ones are guaranteed to be included in all of your special moments.

Providers for your wedding will appreciate having a detailed timeline to follow in order to get ready for the big day. When making a schedule, knowing when your suppliers will arrive is essential. You need to prepare carefully, as the flowers will play a pivotal role in the ceremony.

Before settling on a ceremony time, be sure to check the sunset times. Hiring a professional DJ or band can help keep the wedding festivities running smoothly. I have schedules for every 5, 10, and even minute of the day written out.

The most crucial information reaches the appropriate parties at the appropriate time. If the planned timeline needs to be modified, a professional wedding planner can make the necessary changes.

The wedding planner can talk to the people helping out with the event if they have a detailed timeline to work from. If you're looking for the perfect wedding reception venue, look no further than Vogue Ballroom.

The first people you should talk to about making a timeline for your wedding are your photographer and your planner or coordinator. Your ceremony time should be the starting point for your wedding day schedule. When will the ceremony be held, and how long will the celebration last?

To what extent will the wedding party and guests be transported? Where exactly will these be held, and how will people get there? How many toasts are going to be made?

Do you have plans to have a cake to cut? Wedding days are getting long (but wonderful! ), so you shouldn't start getting ready too early if you want to take photos before the ceremony.

Make a schedule of everything that will happen before, during, and after the ceremony. Include things like getting ready, taking pictures, drinking cocktails, and dancing for the first time as a married couple.

It is important to schedule out the beginning and ending times of your wedding's photo and video coverage. It's a good idea to add 15 minutes to your travel time just in case you hit traffic or run into other problems.

If you want your wedding photographers to capture every special moment, plan on spending at least $8,000. There shouldn't be more than a few minutes between the end of the ceremony and when dinner is served.

You can even stage a fake goodbye to buy your photographer some extra time. All of your vendors should have a detailed schedule of the wedding day's events sent to them well in advance.

Content Summary

  • For many activities on the wedding night, you'll need a schedule.
  • Everyone in the wedding party will be on the same page and able to show up on time and in the right place if there is a schedule laid out for the big day.
  • Your wedding day will go off without a hitch if you and your bridal party double-check the schedule and get copies to everyone who needs them.
  • When making a schedule, knowing when your suppliers will arrive is essential.
  • We can't stress enough how important it is to check the sunset times before setting the ceremony time, especially if you've hired a professional photographer.
  • We recommend checking the sunset time online if you want to plan your wedding around it.
  • Not only will the wedding go off without a hitch if a professional DJ or band is hired, but the newlyweds will have a great time getting their groove on.
  • Facilitate communication with all wedding-related professionals and VIP guests by listing their phone numbers and email addresses on the schedule.
  • One version of the wedding timeline includes more specific details for the suppliers, while the other includes fewer items, for the bridal party and family.
  • Due to the interconnected nature of the wedding's events, a stellar planner will be flexible enough to make necessary changes to the schedule.
  • A well-detailed timeline helps the wedding planner coordinate with the event's service providers and make any necessary adjustments to ensure a smooth event.
  • Having a comprehensive rundown of the day's events laid out in a timeline is a great help to the bridesmaids or other family members who will be attending.
  • You now understand why it's crucial to have a plan in place for your wedding day.
  • You and your future spouse should sit down and plan out the entire day, from when everyone needs to be ready to when the ceremony will take place and the reception will open.
  • You can begin planning your wedding if you know the answers to these questions.
  • Make a schedule of everything that will happen before, during, and after the ceremony. Include things like getting ready, taking pictures, drinking cocktails, and dancing for the first time as a married couple.
  • Planning the events of your wedding day will become much easier once you have this information. Get up and going bright and early.
  • Don't forget to factor in an extra 15 minutes for travel time in case of traffic or other delays on the day of the ceremony or on the way to the reception.
  • When the hosts are concerned that their guests will be late, they may feel pressured to list an earlier start time for the wedding.
  • It's customary to delay a wedding's start time by five to ten minutes to give guests time to find a seat.
  • All of the time that your photographers and videographer will spend capturing your special day is typically included in wedding photography packages.
  • It is important to schedule out the beginning and ending times of your wedding's photo and video coverage.
  • Your photographer should have plenty of time to capture the first moments of the newlyweds as husband and wife, so you may want to stage a fake send-off an hour or so before the actual party begins.
  • Even if the dinner's format is up to you, the caterer, and the venue, you should still schedule time for the meal, any speeches, and the after-party.
  • should be given an easy-to-understand schedule of events for the wedding day at least a week in advance.
  • Seven to ten days before the wedding, email the timeline to your vendors and have hard copies on hand.
  • While the "keepers of the timeline" on the big day should be your wedding photographer and event planner, you may also ask a member of your family or wedding party, such as the maid of honour or best man, to assist with this task.
Google Rating
Based on 509 reviews
Facebook Rating
Based on 221 reviews
Scroll to Top