How To Choose A Wedding Venue?

The pressure to get it perfect, as one of the most significant selections for the wedding, may be intimidating. You'd think it would be easy to choose a wedding site with all the options, but it never is.

Planning a wedding may be nerve-wracking since it is the largest and most costly gathering you will ever host. There is just too much to consider! Everything from who you invite to the theme you choose to the food you serve should be carefully considered.

The location is the single most important aspect to consider. Even if you want to forego wedding customs like flower arrangements and a wedding cake, you still have to tie the knot someplace.

It's not a little thing to decide to tie the knot. Congratulations on your engagement! Now that you've been engaged, you're undoubtedly thinking about where to host your wedding. If you haven't but are interested in learning how to book a venue for whenever that time comes, you've come to the right place.

Choosing a location for a wedding does not have to be a difficult task. Once you have a general idea of what's out there, you can follow some basic guidelines to create a wish list and start narrowing down your options.

Are you currently engaged, or do you suspect that you may soon be? Congrats. You intend for this to be the finest day of your life.

Marriages are the best. When else can you have a huge party with all your closest friends and family members and dance the night away? And it's all in celebration of your union with the world's most incredible human being. It's the largest win-win situation possible.

But. Unfortunately, there is a problem that we must address.

It may be a real pain to try to track out the location of all these parties. Have faith; we've seen it all before. That's why we created WedShed!

Options For Choosing A Wedding Venue

The best wedding location might be one of three different places:

• All-Inclusive. The majority of the items required for a wedding reception may be found at these locations. Many of these locations also have specialised places for the wedding ceremony that you may rent. They usually include food and drink bundles, tableware, and maybe even decorations. If you want the celebration to keep going, you may choose a package that includes a DJ and/or MC. The logistics of your wedding reception are typically handled by the venue, and in most cases, an on-site wedding planner is provided for all-inclusive locations to assist you out.
• Indoor Locations. A venue may be anything from a structure to a historical home to a barn in a vineyard to an art gallery to a dance club. They provide a roof over your head, but nothing else (unless you're fortunate and the venue also provides tables and chairs). However, most locations of this sort have held several weddings, and they may give you a list of recommended providers to make the planning process easier.
• Outdoor only venues. Some places are just made for wedding ceremonies and receptions to be held outside, and you may be very imaginative in choosing the perfect spot. You will need to arrange for your own cuisine, tables and chairs, music, tableware, and other vendors, as well as a marquee for protection from the elements, lights, and facilities like portable toilets, just like you would at a non-inclusive indoor location.

Choosing A Wedding Venue – Much To Consider

Know Yourself

Only you know how much time and effort you're willing to put into wedding preparation. Feeling overwhelmed by the prospect of securing your own bar service, caterer, tableware and glassware, tables and chairs, venue decorations, and lighting? You needn't! Invest in a wedding planner or choose a venue that offers all-inclusive pricing. There is a good reason why Sydney is home to so many spectacular all-inclusive wedding venues.

But if you'd rather have complete control over the event's aesthetics, organising it yourself could be a better fit. The task is manageable, if time-consuming, for the well organised individual.

Location, Location, Location

The venue you choose should be convenient for guests to get to and from the event. By not needing to rush, it will also reduce the likelihood of additional problems. Pick a place that is convenient for most people. Do you or your partner's relatives live nearby?

 Easy Access Parking (Disability Parking)

Despite their aesthetic appeal, certain locations may have inadequate parking. Make sure there is adequate parking space at your location for all of the attendees that will be driving there. If there isn't adequate parking, guests may arrive late since they have to drive around the block many times before finding a place.

Keep in mind that your guests may span generations, and that some may have mobility issues. Find a location that is easily accessible by foot from their parking spot. Is there a way for people with special needs to get to the event without a lot of walking or is there a place for them to

Can The Venue Accommodate All Of Your Wedding Guests?

The number of visitors that can be accommodated at a given location will depend on a number of factors, including the size of the venue and fire codes. If you've invited 200 people to your wedding but the venue only holds 150, you probably won't be able to have it there unless you opt to trim the guest list.

However, the space can really accommodate 400 people, so the numbers might easily be switched. Although the facility might be more expensive, there would be too much room for everyone. People would be separated by great distances. Finding a location with a capacity close to your expected guest list size is ideal.

What's Included In The Venue Package?

Some reception halls don't provide anything save the space to hold the event and the food service. Some venues also include extras like a picture booth, a styling/centrepieces budget, or a DJ to make your big day even more memorable. All three of these advantages may be really helpful, depending on the circumstances. If you have already arranged for a service, like a DJ, MC, or band, to perform at your wedding, keep this in mind while you explore potential locations. Make sure you get the most out of your money by booking the best service possible. A better or cheaper venue package may be available to you.

Price – The Bottom Dollar

The perfect location has been found, but at exorbitant expenses. Some places are stunning, have every amenity imaginable, and provide exceptional value—yet cost more than anybody could have anticipated. It has the potential to completely devastate your financial plan. If you've already planned a wedding budget but think you may need additional money, here's what to do. You need to make a choice since there are several possibilities.

One solution is to postpone the wedding so that you have more time to save funds. You might also look for a cheaper other site. Additionally, there are other approaches. Our chief wedding planner, Stephanie, provides some very helpful and detailed information on wedding expenses.

To have an endless amount of money to spend on our weddings would be a dream come true for everyone. The vast majority of us will be constrained by our wedding budget in making major decisions. The good news is that you may have the wedding of your desires by using your imagination and the numerous excellent resources accessible today.

Your wedding reception budget will be determined primarily by two things: the total number of guests and the cost per person of the available wedding packages. It seems to reason that the fewer people you invite to your party, the more of your available funds you will have to spend on things like food, drink, and entertainment. In order to keep costs down without sacrificing the importance of having a large wedding, you may want to look into cocktail packages or locations that allow guests to bring their own alcoholic beverages or caterers.

Whatever you and your significant other decide is ultimately up to you. At the exploration phase of your venue search, we advise having an open mind so that you may evaluate all of the venues and packages that fall within your ballpark's needs. After doing some research, you'll be able to determine the best combination of package (cost per person) and number of invited guests for your wedding.

It's unfortunate that we have to start with such a dull topic. There's no getting around it. The kind of location you're dealing with will likely be determined by your budget. We use the term "tentative" because, as women who have been down the road of wedding planning before, we know that, despite best efforts, wedding budgets tend to overrun. It seems that 98% of married couples, us included, are susceptible to financial overruns.

Still, it's a good idea to set a maximum budget for the location and do your best to keep to it. Think about whether or not you will need to rent additional furniture like tables and chairs before making your location selection. More portable toilets? Don't be blindsided by hidden fees; before committing to a location, find out from the owner or management what, if any, extras are required to hold your event.

Make A List Of The Initial Guests.

Can you please let me know how many guests you plan on inviting? A good place to start is by compiling a list of everyone you'd want to have there. Create a second, stricter list of who must be invited. You have several options to consider while you search for a location. Using this information, you can focus your search on venues that can really host your guests. Knowing roughly how many guests you plan to invite can also help you receive more accurate cost estimates.

Consider Your Wedding Style

Let's talk about the theme of your wedding; this is an important factor to consider while choosing a location. Allow me to illustrate my idea with an extreme case. If you're hoping to give your wedding a more contemporary air, here are some ideas. Instead of a hotel or restaurant, you book a barn for your reception. This might make sense for a wedding with a more rustic theme, but barns aren't exactly the place to go for a wedding with a more contemporary aesthetic.

A party room may be customised to your preferences with little effort. Some, however, have characteristics or aesthetics that make it very challenging to implement your concept. When we were married, for instance, we held it at a venue that looked out over the river and had a traditional feel to it. It was a fantastic fit for personal taste, but not everyone else's. That's why a lot of reception halls, even ones that are otherwise distinctive, tend to have quite neutral decor inside. This is done so that as many people as feasible may enjoy the venue.

Does The Size Fit Your List Of Guests?

When organising a wedding and reception, it is crucial to choose a location that is adequately sized for the expected number of guests.

Your guests will not like being forced to squeeze into uncomfortable proximity to one another if your chosen location is too tiny.

Before committing to a location, it is imperative that you carefully assess its capacity to verify that it can accommodate the events you want to host.

The number of guests at your wedding will determine how many different event spaces are available at each location. The Wedding Coordinators at the venue will work with you to choose a room that is suitable for your celebration, allowing them to make the most of the space they have and, more significantly, providing you with a stress-free experience. This means that the setting for your wedding is perfect.

Ballrooms at hotels, enormous purpose-built event spaces, or even tents are perfect for weddings with a large guest list. Most wedding venues can host events with 80 to 120 people, giving couples this guest range the greatest amount of flexibility. Restaurants, bars, private clubs, and even certain boutique event spaces are ideal for smaller, more intimate weddings.

Are There Any Nearby Lodging Options For Guests?

It's important to think about whether or not your wedding location has its own accommodations or is near accommodations that will enable your guests to spend the night if you're intending on hosting your reception someplace a little farther out than typical or if you have a lot of guests coming from abroad or interstate.

To have your fairytale wedding in a beautiful mansion or castle is one thing. Even so, the night will conclude on a sour note if your guests can't travel home safely (particularly if they've been drinking) by calling cabs or finding lodging. You care about the well-being of your visitors.

Is There On-Site Catering?

It's important to know whether the location you're considering has an in-house catering service, whether you're planning on serving a full four-course meal or a simple buffet with snacks.

Do they provide menus that can accommodate customers with special dietary needs, such as those who are vegetarian, gluten-free, or religious?

If there isn't any catering provided on-site, you'll have to add that task to your to-do list.

Clarify What Is Flexible At The Venue.

Your search for the perfect wedding location might be cut short if it exclusively contracts with one specific caterer. Discover what's malleable before you commit viewing time to it. Can you choose your own suppliers, or are we required to use them? Is there a DIY option for decorating the venue? Is it permitted to bring your own alcoholic beverages, or is the seller the only source? All of these factors should be taken into account when you choose a location.

Conclusion

The location is the single most important aspect to consider when choosing a wedding venue. Choosing a location for a wedding does not have to be a difficult task. The best wedding location might be one of three different places, depending on what type of venue you are looking for. The logistics of your wedding reception are typically handled by the venue. An on-site wedding planner is provided for all-inclusive locations.

You will need to arrange for your own cuisine, tables and chairs, music, tableware, and other vendors, as well as a marquee for protection from the elements. Find a location that is easily accessible by foot from their parking spot. If you've invited 200 people to your wedding but the venue only holds 150, you probably won't be able to have it there unless you opt to trim the guest list. Some venues also include extras like a picture booth, styling budget, or a DJ. The fewer people you invite to your party, the more of your available funds you will have to spend on things like food, drink, and entertainment.

To keep costs down without sacrificing the importance of having a large wedding, you may want to look into cocktail packages or locations that allow guests to bring their own alcoholic beverages. Knowing roughly how many guests you plan to invite can also help you receive more accurate cost estimates. A lot of reception halls, even ones that are otherwise distinctive, tend to have quite neutral decor inside. The number of guests will determine how many different event spaces are available at each location. Most wedding venues can host events with 80 to 120 people, giving couples the greatest amount of flexibility.

Ballrooms at hotels, enormous purpose-built event spaces, or even tents are perfect for weddings with a large guest list. Restaurants, bars, private clubs, and boutique event spaces are ideal for smaller, more intimate weddings.

Content Summary

• The pressure to get it perfect, as one of the most significant selections for the wedding, may be intimidating.
• You'd think it would be easy to choose a wedding site with all the options, but it never is.
• The location is the single most important aspect to consider.
• Now that you've been engaged, you're undoubtedly thinking about where to host your wedding.
• If you haven't but are interested in learning how to book a venue for whenever that time comes, you've come to the right place.
• Choosing a location for a wedding does not have to be a difficult task.
• Once you have a general idea of what's out there, you can follow some basic guidelines to create a wish list and start narrowing down your options.
• You intend for this to be the finest day of your life.
• The best wedding location might be one of three different places:
• All-Inclusive. The logistics of your wedding reception are typically handled by the venue, and in most cases, an on-site wedding planner is provided for all-inclusive locations to assist you out.
• Indoor Locations-Most locations of this sort have held several weddings, and they may give you a list of recommended providers to make the planning process easier.
• Outdoor only venues. You will need to arrange for your own cuisine, tables and chairs, music, tableware, and other vendors, as well as a marquee for protection from the elements, lights, and facilities like portable toilets, just like you would at a non-inclusive indoor location.
• Only you know how much time and effort you're willing to put into wedding preparation.
• Invest in a wedding planner or choose a venue that offers all-inclusive pricing.
• There is a good reason why Sydney is home to so many spectacular all-inclusive wedding venues.
• But if you'd rather have complete control over the event's aesthetics, organising it yourself could be a better fit.
• The venue you choose should be convenient for guests to get to and from the event.
• Pick a place that is convenient for most people.
• Find a location that is easily accessible by foot from their parking spot.
• The number of visitors that can be accommodated at a given location will depend on a number of factors, including the size of the venue and fire codes.
• If you've invited 200 people to your wedding but the venue only holds 150, you probably won't be able to have it there unless you opt to trim the guest list.
• Finding a location with a capacity close to your expected guest list size is ideal.
• Some reception halls don't provide anything save the space to hold the event and the food service.
• If you have already arranged for a service, like a DJ, MC, or band, to perform at your wedding, keep this in mind while you explore potential locations.
• Make sure you get the most out of your money by booking the best service possible.
• A better or cheaper venue package may be available to you.
• If you've already planned a wedding budget but think you may need additional money, here's what to do.
• One solution is to postpone the wedding so that you have more time to save funds.
• Your wedding reception budget will be determined primarily by two things: the total number of guests and the cost per person of the available wedding packages.
• After doing some research, you'll be able to determine the best combination of package (cost per person) and number of invited guests for your wedding.
• Still, it's a good idea to set a maximum budget for the location and do your best to keep to it.
• Think about whether or not you will need to rent additional furniture like tables and chairs before making your location selection.
• Create a second, stricter list of who must be invited.
• Knowing roughly how many guests you plan to invite can also help you receive more accurate cost estimates.
• Let's talk about the theme of your wedding; this is an important factor to consider while choosing a location.
• If you're hoping to give your wedding a more contemporary air, here are some ideas.
• Instead of a hotel or restaurant, you book a barn for your reception.
• This might make sense for a wedding with a more rustic theme, but barns aren't exactly the place to go for a wedding with a more contemporary aesthetic.
• The Wedding Coordinators at the venue will work with you to choose a room that is suitable for your celebration, allowing them to make the most of the space they have and, more significantly, providing you with a stress-free experience.
• Ballrooms at hotels, enormous purpose-built event spaces, or even tents are perfect for weddings with a large guest list.
• Most wedding venues can host events with 80 to 120 people, giving couples this guest range the greatest amount of flexibility.
• It's important to think about whether or not your wedding location has its own accommodations or is near accommodations that will enable your guests to spend the night if you're intending on hosting your reception someplace a little farther out than typical or if you have a lot of guests coming from abroad or interstate.
• It's important to know whether the location you're considering has an in-house catering service, whether you're planning on serving a full four-course meal or a simple buffet with snacks.
• If there isn't any catering provided on-site, you'll have to add that task to your to-do list.
• Your search for the perfect wedding location might be cut short if it exclusively contracts with one specific caterer.